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What is JHED?

The Johns Hopkins Enterprise Directory is a central repository of information about faculty, staff, and students within the Johns Hopkins organization. The directory is updated nightly from the various systems of record across the institution. One of its main functions is to provide authentication and authorization to many applications throughout the Institution.

How Do I Login for the First Time?

Perform a search using the Search for a Person box above. Entering your Last Name first and your First Name second. Select Go.

  1. Find your name in the Search Results and take note of your LID (Login ID). The LID is an 8 character id that consists of first initial, lastname (up to 6 characters) and a number on the end to maintain uniqueness. For example, the LID for Johns Hopkins would be jhopkin1, with the second Johns Hopkins being jhopkin2, etc.
  2. Once you've determined your JHED ID, go back to the First Time Login Tab. Once there, go to First Time Login/Reset my Password box.
  3. Enter your JHED ID and Submit.
  4. In order to continue, you will need to verify your identity by entering your Social Security Number (SSN) and Date of Birth (D.O.B). This information is highly confidential and protected. As you enter your information, you will notice that your input is being masked. Also, this information is being sent over a secure connection, which can be verified by locating the yellow lock at the bottom right-hand side of your browser. It will be in the locked position.
  5. Once your information has been verified, you will be prompted to choose and verify a new password. A password must be at least 8 characters long but no longer than 40, and in addition to 2 alphabetic characters, they must also include at least two non-alphabetic characters. For example, digits (0-9) or symbols.

How do I obtain a JHED login ID and password?

What are Password Rules?

The minimum length of a password is 8 characters, 2 of which must be non-alpha characters.

  1. Passwords will expire after 180 days and a history of the last 4 passwords is maintained.
  2. Users are required to wait at least 30 minutes before changing password again.
  3. Five failed login attempts with in ten minutes will lock the account for 30 minutes.

Note: These rules will take effect when the user changes his/her password the first time after production release at the beginning of March 2005.

How do I change my password?

After logging into MyJH, go to the MyJHED tab and click on the Change Password link in the JHED Tools. You will be required to enter in your old password, the new password, and then re-type the new password to verify it.

Where does my directory information come from?

JHED represents data from several systems of record (SOR) such as:

Individuals who are not included in a system of record can be added to JHED by a JHED Department Administrator who will manage their data. JHED Department Administrators are often those people that handle Human Resources and/or Payroll functions within their department.

How do I make changes to my JHED information?

After logging into MyJH, click on the MyJHED tab to view the tools available to manage your personal information as well as your affiliations. Information marked with a red asterisk is provided by the system of record (SOR) and can only be changed at the SOR. Once updated there, the SOR will send the update to JHED. All other fields can be edited on the Change MyInfo page, or by your JHED Administrator via the Department Admin Toolkit.

How can I determine what information in my record is visible to others?

Once you have logged into MyJH, go to the MyJHED tab and click the Set Online Visibility link in the JHED Functions section or click the Online Visibility link from the MyInfo page. A checked box indicates that this field will appear in the view that it falls under (intranet or internet). Grayed checkboxes cannot be changed -- these reflect requirements set by the Hopkins institutions. Click the Save Visibility button to save any changes that you make.

How are accounts removed from JHED?

Accounts maintained by a System of Record (SOR): The systems of record (SOR) that provide data to JHED will send an indication that the user no longer has an affiliation with them. Some SORs will send a termination date and others will simply stop sending the record. If a user only has one affiliation, then the termination issued by the SOR that provides their data will cause the JHED account to be flagged for deletion. If a user has more than one affiliation, their JHED account will not be flagged for deletion because their record is being supplied by another SOR(s). The affiliation that is being terminated will be removed from the record.

Ad hoc (Sponsored) Records: When a JHED Department Administrator sponsors an account in JHED, they must provide an expiration date for the account which cannot exceed 6 months. If a SOR sends data for that account, then it is no longer ad hoc and the expiration date is cleared. If the account remains ad hoc, then the sponsor must renew the account every six months. They will use the JHED Admin Toolkit to adjust the expiration date as needed. A JHED Department Admin can initiate a deletion of an ad hoc record by adjusting the expiration date. The account will remain in the 7 day deletion queue and then will expire out of the directory at the end of that time.

What is an Email Alias?

An email alias is simply another name (in email form) to receive your email to. You can use this utility to add, delete, and update your aliases. You are by default provided with a protected alias and are eligible for up to 3 more aliases.

What are Email Alias(s) for?

This World Wide Web (WWW) site will allow authorized users to create electronic mail 'aliases'. Anyone who is a faculty member, staff member, student or affiliate currently registered in JHED can obtain an alias.

What is an alias?

Aliases are useful because they allow your electronic correspondents to send mail to you without having to specify the specific machine on which you receive mail. Also, if the machine on which you receive and send mail forwards all mail to the mail gateway (smtp.johnshopkins.edu), your real address can be automatically rewritten to appear to correspondents as if it came from your alias. In addition, if your real email address changes and you register this change in JHED, your correspondents will continue to use your email alias without knowing the change in your real email address. For example, if Mike Sepanski reads mail at mike@deptsys.ai.jhu.edu and creates an alias mike.sepanski@jhu.edu, people can send electronic mail to mike.sepanski@jhu.edu and it will be forwarded by the mail gateway to mike@deptsys.ai.jhu.edu transparently. If Mike then replies to this mail, provided his system forwards outgoing mail through the mail hub, his correspondent will see the mail as coming from mike.sepanski@jhu.edu.

What is a primary alias?

A primary alias is a term given to the alias that appears on the From: line of email that you send from a certain routing address and through smtp.johnshopkins.edu. You can select one primary alias for each unique routing address. For example, an alias chimi@jhu.edu can have a routing address of jhem.jhu.edu and another alias chunga@jhu.edu can have a routing address of dept.jhu.edu. If these are the only aliases that exist, both of these alias will be considered a primary alias. Mail coming from jhem.jhu.edu will appear as coming from chimi@jhu.edu and mail coming from dept.jhu.edu will appear as coming from chunga@jhu.edu. However, if chimi@jhu.edu and chunga@jhu.edu have a routing address of jhem.jhu.edu, one of these aliases must be chosen as a primary for jhem.jhu.edu.

What is a routing address?

A routing address is the host name of the system that you retrieve or read your email from. For example, if you retrieve your email from jhem.jhu.edu than this will be your routing address.

What is a protected alias?

When a person is assigned a LID in JHED, the alias LID@jhu.edu or LID@jhmi.edu (depending on your primary affiliation) is automatically set up. This alias will be used for future announcements in the event that you have no other email address registered in JHED.

How many aliases am I allowed to have?

You are allowed to have up to a maximum of 3 aliases. This does not include your protected alias. In the event that you have more than 3 aliases, you will be able to keep these aliases until you delete them. You will not be able to set up another alias until you are under the maximum allowed for aliases.

Why can't I delete my protected alias?

If a person has no other email addresses registered in JHED, any future announcements will be sent to the person's protected alias. For this reason, the protected alias can not be deleted. A person may, however, be able to modify the routing address for their protected alias. See Why can't I modify the routing address for my protected alias? for the exception to this rule.

Why can't I modify the routing address for my protected alias?

The routing address for your protected alias may not be modifiable. GroupWise administration has asked that all GroupWise protected aliases point to its respective GroupWise account. IMPORTANT: WWW clients will not automatically quit when you finish updating your aliases. If you leave your session active, it is possible for someone else to modify your aliases. Make sure you close your browser when you are done by clicking on the Close link at the bottom of the page. Also remember to log out of JHED when you are done to prevent unauthorized access to your account.